At CNCC, we are concerned about every student’s success. One of the ways that has been identified to assist our students is to use an Early Alert program. This is a partnership between instructors, advisors, coaches, and administration with the goal of opening lines of communication with students.  

Grade Checks

Grade Checks occur every three weeks of the Fall and Spring Semesters (Weeks 3, 6, 9 and 12). During that process, instructors update their grades at the scheduled dates in Desire2Learn. A report is pulled that coordinates between Banner information and D2L the following Monday. The grades are sent to the Gateway Center Coordinators, Advising staff, and partial reports are sent to the coaches and advisors with the proper student information. All students receive an email listing all of their classes and current grades in each along with the Gateway Center schedule and additional information on how to be successful in higher education.

Student Interventions

Students failing two or more classes receive an additional invitation to meet with advising and intervention staff. They receive an email, a phone call or a letter requesting a meeting. Athletes failing two or more classes will recieve additional communication from their coaches. Additional study hours, refraining from traveling with the team, or other tactics to improve their academic performance may be utilized at the coaches' discretion.

When to Use

Instructors use the alert system throughout the semester when a student has behavior or missing skill issues such as:

Instructors do not need to issue an alert during grade checks if it is about grades. Referrals should not duplicate instructors’ work, but rather state an issue that is either not grade related or is grade related in between grade checks.

Intervention Process

The intervention team will automatically be emailed a copy of the referral form information and, depending on the situation, advising or Gateway Center staff will contact the student. Coaches, advisors, tutors, professional counseling, etc. may be included in planning for success with the student.

To Issue an Alert

Log in to Navigate for Staff/Faculty at with your Single Sign On (SSO aka Crossroads) credentials and then click on Issue an Alert on the right sidebar.  You can then pull up the student by name or Student ID, list reasons for the request, the relevant class, and your comments.  By issuing an alert, you will be alerting our Intervention Specialists who will connect the student of concern with the appropriate resources.

Need Help Issuing an Alert?

If you run into any issues, please contact Katie Notson-Hunter at This email address is being protected from spambots. You need JavaScript enabled to view it. or 970-675-3213.


Incident Report Form

When to Use

Use this form when a student demonstrates an act of violence or extreme disrespect in the classroom or outside of class on school property.  The resulting intervention depends on the situation. This is added to student’s file and assists the safety officer with seeing a pattern of problematic behavior.

Powered by Formstack